Senior Executive Assistant, School Ready

Job Summary

The jobholder reports to the SEO and is responsible for the review and evaluation of programmes and initiatives under the School Ready, Growth Group to meet the organisation’s target by working closely with various stakeholders.  The incumbent is responsible to:

  1. Engage community stakeholders to build and deepen support to achieve greater impact among the children and parents served by the organisation and partner agencies.
  2. Engaging families to gather insights to facilitate evidence-based, data driven decisions
  3. Develop relevant documentations to support reviews and operations

The job holder is expected to work from 8:30 a.m. to 6:00 p.m. on weekdays. The job holder is largely expected to work in an office environment. On occasion, the job holder may need to work outside official hours on weekends to support in the running of events.

Key Responsibility Areas

Analysis, Review and Evaluation

  1. Assist to design data collection and analyse information and data for review, evaluation and reports including annual reports, COS, etc.
  2. Assist to prepare briefing notes, reports and presentations as required.

Planning and Management

  1. Assist to prepare Concept Paper to support events, programmes and operations reviews.
  2. Assist to engage and consult relevant parties and organisations to identify programme’s needs.
  3. Adhere to timeline for prompt programme delivery.

Knowledge and Research

  1. Assist to maintain periodic environmental scan to keep abreast with what’s happening in the education landscape for trend and programme analysis.
  2. Provide insights and expertise to the Deputy Director, Team Lead, concerning relevant issues.
  3. Research / scan for new programmes and developments in relevant areas.

Partnership Management

  1. Seek collaborations and partnerships.
  2. Identify platforms/ opportunities for engagement of partners.
  3. Build rapport and build strong relationship with sponsors and partners.

Financial Management/ Efficiency

    1. Assist to prepare and monitor budget plans to manage resource allocations for programmes and initiatives.
    2. Ensure the financial procedures are adhered to in the appropriate sourcing and engagement of services and providers.
    3. Oversee funds and payments in accordance to financial procedures.

Requirements

  • At least 2-3 years of relevant working experience in early childhood or social service sector.
  • Minimum a Diploma in Early Childhood, Psychology or related discipline is preferred.
  • Able to work independently and in teams.
  • Confident and has a good working attitude.
  • Good written and verbal communication skills.
  • Excellent organisational and time management skills with the ability to work with various stakeholders in a fast-paced environment.
  • Strong IT literacy and ability to work proficiently with Microsoft Word, Excel and PowerPoint.