(English)

The DIT Executive Officer supports the Manager on the Information Technology strategies of Yayasan MENDAKI by managing the related tasks in ICT scope including involvement in projects and events support. He/she is also responsible for development and execution for software solutions to meet the needs of various departments.

Although he/she is largely expected to work in an indoor environment, he/she is also expected to travel frequently for meetings.

Main responsibilities

1. Defines application problem by conferring with staff; evaluating procedures and processes.
2. Develops solution by preparing and evaluating alternative workflow solutions.
3. Controls solution by establishing specifications; coordinating production with programmers.
4. Validates results by testing programs.
5. Ensures operation by training personnel; providing support.
6. Provides reference by writing documentation.
7. Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
8. Accomplishes information systems and organization mission by completing related results as needed

Project & Client Management

1. Understand software development lifecycle;
2. Translate client requirements into highly specified project briefs;
3. Conduct analysis and preparie proposals for modified or replacement systems;
4. Work closely with internal and external stakeholders (developers, testers and/or end users) to ensure technical compatibility and user satisfaction;
5. Ensure that budgets are adhered to and deadlines met;
6. Drawing up, supervising and documenting testing schedule for complete system;
7. Oversee implementation of a new system including data migration;
8. Planning and working flexibly to deadlines;
9. Providing training and user manuals to users of a new system;

Required Qualifications

• Candidate must possess a Degree in Computer Science/Information Technology or equivalent.
• At least 3 Year(s) of working experience in the related field is required for this position.
• Required Skill(s): Windows Server OS, Project Management, Database administration, SDLC experience
• Preferably Senior Executive specialized in IT/Computer – Network/System/Database Admin or equivalent.

Other Requirements

• Strong interpersonal skills and ability to manage stakeholders across different levels
• Creative and analytical thinking ability
• Attention to details with sound decision-making and problem-solving skills
• Able to work independently and within a team
• Good project management and time management skill

Application deadline is 8 May 2020

(English)

The Executive Officer supports the Manager in promoting the Future Ready initiatives to the community as well as helping post-secondary to tertiary students and young professionals prepare for the future.  He/she is responsible for the efficient and smooth operation of the department’s programmes and initiatives

The incumbent may be required to also work over weekends and public holidays to support in organisation events.  Although he/she is largely expected to work in an indoor environment, he/she is also expected to travel frequently for meetings/ events.

Main responsibilities

Programme Development and Implementation

1. Plan and implement Future Ready programmes and initiatives for youth.
2. Lead the organisation of collaterals, resources, and manpower for the successful delivery of programmes.
3. Evaluate the effectiveness of Future Ready programmes through the collection and analysis of feedback.
4. Conduct reviews of programmes and recommend areas of improvement or adaptation to suit the needs of youth.
5. Any other duties as directed and assigned by the Reporting Officer.

Ground Outreach

1. Work with FR partners to conduct outreach to recruit mentors and mentees for programmes.

Cultural & Religious Contextualisation

1. Contextualise mentoring model to suit local settings and specific target profiles.

Other Administrative Duties

1. Support the department in generating purchase orders.
2. Assist the department in budgeting and monitoring and reconciling budget utilization.
3. Contribute to monthly department reports for updates to the management team.

Requirements

• Degree in any relevant fields from a recognised institution
• At least 2 -3 years relevant professional experience
• Good understanding of youth, education, and employment landscapes
• Interpersonal skills and ability to manage stakeholders across different levels
• Able to empathize and engage with youths well
• Good project management and time management skills
• Experience in youth engagement or mentoring and programme management preferred

Application deadline is 8 May 2020

(English)

The Executive Officer supports the organisation in the development and implementation of Community Leaders’ Forum (CLF) initiatives.  He/she is responsible for the administration of grants, funds, as well as the delivery of CLF events.  

The incumbent is expected to work from between 8:30 a.m. to 6:00 p.m. on weekdays.  He/she is largely expected to work in an indoor environment, although he/she may be required to travel out of office to attend events and meetings.

Main responsibilities

Fund/Grant Administration and Management

• Review CLF grant applications and provide recommendations
• Monitor the grant disbursement process and track utilisation
• Generate monthly reports on grant utilisation for CEO and management team
• Address stakeholder feedback and queries on various aspects of CLF

Event Organisation and Management

• Support the planning and organisation of quarterly CLF events and sharing sessions, including the arrangement of logistics, identification of speakers, content, and event publicity
• Collect and analyse event feedback to evaluate the programme elements and identify areas for improvement

Other Administrative Duties

• Provide editorial support to the CLF Secretariat in the development and completion of reports, including content management of the CLF Portal
• Manage the executive appointment schedule with external CLF partners

Requirements

• At least 2 years of relevant experience in the social service sector
• Degree in Business Administration, Business Management or other relevant disciplines from any recognized institution

Other Requirements

• Strong interpersonal skills and ability to manage stakeholders across different levels
• Good data analytic and report writing skills
• Detail-oriented and meticulous
• Good knowledge of Microsoft Office applications

Application deadline is 8 May 2020

(English)

The Executive Assistant supports the department in engaging primary- and secondary-age students and providing education assistance. He/she is responsible for assisting in the promotion and delivery of the department’s programmes and initiatives.

The incumbent is expected to work from between 8:30 a.m. to 6:00 p.m. on weekdays and may be required to work over weekends and public holidays to support in organisation events. Although he/she is largely expected to work in an indoor environment, he/she is also expected to travel frequently for meetings.

Main responsibilities

1. Support the planning and implementation of department’s programmes and initiatives for school-going students
2. Administration of budget and financial related matters.
3. Engage with external stakeholders particularly youth mentors, parents and students.
4. Solicit, collate and evaluate programme feedback and maintenance of database
5. Support the department in registrations and collection of fees
6. Assist the department in budgeting and monitoring and reconciling budget utilisation
7. Contribute to monthly department reports for updates to the management team
8. Assist in the administration and approval of ETF approval and disbursements

Requirements

• Diploma in relevant fields preferred
• 1-2 years’ relevant experience
• Good interpersonal and communication skills in English and Malay (verbal and written)
• Meticulous and detail-oriented
• Sound knowledge in Microsoft Office applications (Words, Excel)
• Prior experience in Project Management and Youth Engagement would be an advantage

Application deadline is 8 May 2020