Senior Executive / Executive Assistant, Corporate Planning

Job Summary

The jobholder (2-year contract) supports the organisation in ensuring the efficient planning and execution of the Planning function.

The incumbent is expected to work from 8:30 a.m. to 6:00 p.m. on weekdays. He/she is largely expected to work in an office environment.  On occasion, he/she may need to work outside official hours on weekends to support the running of events.

Key Responsibility Areas

Planning Administration

• Assist in the development, coordination, and monitoring of MENDAKI’s strategic plans.

• Provide administrative support in management and team meetings by preparing, compiling and disseminating meeting documents.

• Coordinate logistics for internal and external meetings.

• Process financial transactions as required.

• Drafts written communication through reports, letters and emails.

• Supports the Head of Department (HOD) with daily administrative duties and in external commitments related to service on external boards, committees and other groups.

• Maintains files and documents as part of knowledge management and documentation for audits.

Research and Environmental Scanning

• Assist the team and work with the Research & Programme Evaluation Office to conduct environmental scans on industry trends and policy changes.

• Assist and support the team in scenario planning and risk assessments.

• Assist the team in compiling insights to inform strategic planning discussions with the Management.

• Performance Monitoring

• Assist the team to track and compile the Objectives and Key Results (OKR) of all the departments.

• Assist in the preparation of progress reports.

• Flag any discrepancies to the HOD for corrective actions.

Data Protection & Personal Data Protection Act (PDPA)

• Support the team in ensuring MENDAKI’s compliance with the PDPA.

• Support the Data Protection Officer (DPO) in implementing awareness initiatives or data protection protocols.

• Maintain records of consent and ensure that data collected complies with the PDPA.

Other Duties

• Any other duties as assigned by the HOD.

Requirements

• Between 1 – 3 years of relevant experience.

• A diploma in Business Administration or related disciplines is preferred.

• Able to work independently and in teams.

• Confident and has a good working attitude.

• Good written and verbal communication skills.

• Excellent organisational and time management skills with the ability to work with various stakeholders in a fast-paced environment.

• Strong IT literacy and ability to work proficiently with Microsoft Word, Excel and PowerPoint